Get expert support for all your bookkeeping needs.

Our services

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Core Monthly Bookkeeping

  • Transaction Categorization & Coding
    We classify every bank, card, and cash transaction to the right accounts and tags (class, location, job). Accurate coding turns your bank activity into decision-ready data and ensures deductions aren’t missed.

  • Bank, Credit Card & Merchant Reconciliation
    We tie out statements (banks, AmEx, Stripe/PayPal/Square) to your books each month. Reconciled accounts catch errors and fraud early and give you clean, audit-proof numbers.

  • Monthly Close & Adjusting Entries
    We perform accruals, deferrals, prepaids, and other true-ups on a set closing calendar. A disciplined close produces consistent reports you can trust and compare month over month.

  • Financial Statements Package & Review
    You receive a P&L, Balance Sheet, and Cash Flow with brief commentary and highlights. Clear reporting shows where profit is coming from, where cash is going, and what to change next.

  • Chart of Accounts Design & Maintenance
    We build and maintain an account structure tailored to your business model. A smart chart of accounts surfaces meaningful margins and keeps reports simple for owners and lenders.

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People & Payroll

  • Payroll Processing & Journal Entries
    We coordinate payroll runs (Gusto, ADP, etc.), post payroll entries, and reconcile liabilities. Timely, accurate payroll avoids penalties and keeps labor costs clear on your P&L.

  • Time Tracking, Tips & Job Costing (as applicable)
    We configure time/tip flows and map labor to jobs/classes. Visibility into labor by role or project improves pricing and staffing decisions.

  • 1099 Contractor Management
    We track contractor payments, request forms, and e-file 1099s. Done-for-you compliance saves hours each January and avoids IRS notices.

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Receivables & Payables

  • Invoicing & Accounts Receivable Management
    We draft/send invoices, apply payments, and run polite, consistent follow-ups on aging. Faster collections and fewer write-offs strengthen cash flow and cut time spent chasing money.

  • Revenue Reconciliation (POS & E-commerce)
    We connect Shopify/Amazon/Etsy or your POS to deposits and fees, reconciling orders to actual bank activity. This reveals true channel profitability and stops margin “leaks” from fees, returns, and timing gaps.

  • Bill Pay & Accounts Payable
    We capture bills, route approvals, and schedule vendor payments on predictable rhythms. On-time, well-controlled pay runs prevent late fees and protect vendor relationships.

  • Receipt Capture & Expense Management
    We set up paperless receipt workflows (mobile app, email-in) and map categories and rules. This trims admin time, strengthens audit trails, and maximizes deductible expenses without the shoebox.

  • Vendor Onboarding & Compliance (W-9s)
    We collect W-9s, verify payee details, and keep vendor records complete. Clean vendor data lowers 1099 hassle, reduces compliance risk, and speeds January filings.

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Systems, Setup & Rescue Work

  • New File Setup or Migration (QBO/Xero)
    We implement or migrate your accounting system, apps, and opening balances. A clean, modern setup shortens month-end and prevents years of messy data.

  • App Stack Integration & Workflow Design
    We connect tools like Bill, Dext/Hubdoc, Gusto, Stripe, and inventory apps with approvals and roles. Automation reduces manual entry, errors, and cycle time.

  • Cleanup & Catch-Up Projects
    We repair past periods, untangle accounts, and bring you current. Rapid cleanup restores clarity so you can make decisions with confidence.

  • Forensic Bookkeeping & Error Remediation
    We investigate anomalies, duplicate deposits, or missing expenses. Finding and fixing root causes protects margins and supports potential audits or due diligence.

Book a consultation

“I have been delighted to see a revolutionary shift towards a strengthening of our middle class and of family-owned businesses. I want to take my expertise and help service other families, like mine. ”

— Joelle Collins., Co-founder of Heart and Ledger

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Questions before getting started? Get in touch.