Get expert support for all your bookkeeping needs.

Our services

Transaction Categorization & Coding
We classify every bank, card, and cash transaction to the right accounts and tags (class, location, job). Accurate coding turns your bank activity into decision-ready data and ensures deductions aren’t missed.
Bank, Credit Card & Merchant Reconciliation
We tie out statements (banks, AmEx, Stripe/PayPal/Square) to your books each month. Reconciled accounts catch errors and fraud early and give you clean, audit-proof numbers.
Monthly Close & Adjusting Entries
We perform accruals, deferrals, prepaids, and other true-ups on a set closing calendar. A disciplined close produces consistent reports you can trust and compare month over month.
Financial Statements Package & Review
You receive a P&L, Balance Sheet, and Cash Flow with brief commentary and highlights. Clear reporting shows where profit is coming from, where cash is going, and what to change next.
Chart of Accounts Design & Maintenance
We build and maintain an account structure tailored to your business model. A smart chart of accounts surfaces meaningful margins and keeps reports simple for owners and lenders.

Payroll Processing & Journal Entries
We coordinate payroll runs (Gusto, ADP, etc.), post payroll entries, and reconcile liabilities. Timely, accurate payroll avoids penalties and keeps labor costs clear on your P&L.
Time Tracking, Tips & Job Costing (as applicable)
We configure time/tip flows and map labor to jobs/classes. Visibility into labor by role or project improves pricing and staffing decisions.
1099 Contractor Management
We track contractor payments, request forms, and e-file 1099s. Done-for-you compliance saves hours each January and avoids IRS notices.

Invoicing & Accounts Receivable Management
We draft/send invoices, apply payments, and run polite, consistent follow-ups on aging. Faster collections and fewer write-offs strengthen cash flow and cut time spent chasing money.
Revenue Reconciliation (POS & E-commerce)
We connect Shopify/Amazon/Etsy or your POS to deposits and fees, reconciling orders to actual bank activity. This reveals true channel profitability and stops margin “leaks” from fees, returns, and timing gaps.
Bill Pay & Accounts Payable
We capture bills, route approvals, and schedule vendor payments on predictable rhythms. On-time, well-controlled pay runs prevent late fees and protect vendor relationships.
Receipt Capture & Expense Management
We set up paperless receipt workflows (mobile app, email-in) and map categories and rules. This trims admin time, strengthens audit trails, and maximizes deductible expenses without the shoebox.
Vendor Onboarding & Compliance (W-9s)
We collect W-9s, verify payee details, and keep vendor records complete. Clean vendor data lowers 1099 hassle, reduces compliance risk, and speeds January filings.

New File Setup or Migration (QBO/Xero)
We implement or migrate your accounting system, apps, and opening balances. A clean, modern setup shortens month-end and prevents years of messy data.
App Stack Integration & Workflow Design
We connect tools like Bill, Dext/Hubdoc, Gusto, Stripe, and inventory apps with approvals and roles. Automation reduces manual entry, errors, and cycle time.
Cleanup & Catch-Up Projects
We repair past periods, untangle accounts, and bring you current. Rapid cleanup restores clarity so you can make decisions with confidence.
Forensic Bookkeeping & Error Remediation
We investigate anomalies, duplicate deposits, or missing expenses. Finding and fixing root causes protects margins and supports potential audits or due diligence.

— Joelle Collins., Co-founder of Heart and Ledger